(719) 323-6477inquiries@365easyscreen.com
365 EasyScreen

FMCSA Clearinghouse

FMCSA Clearinghouse queries and reporting, handled for you

365 EasyScreen is a registered Consortium/Third-Party Administrator. We run your pre-employment full queries, your annual limited queries, and your violation reporting so your CDL program stays audit-ready without your team living inside the federal portal.

  • Registered C/TPA with FMCSA
  • Pre-employment full queries
  • Annual limited queries for every CDL driver
  • Violation and return-to-duty reporting
  • Driver consent workflow managed
  • Records retained and retrievable for audits
719-323-6477

What the Clearinghouse requires of employers

The rules are specific, and the penalties for missing them are assessed per violation. These are the obligations we take off your plate.

  • Register your company in the Clearinghouse and designate a C/TPA if you are an owner-operator
  • Run a full query before a CDL driver performs safety-sensitive functions
  • Run a limited query at least once every 12 months for each current driver
  • Report refusals, positives, and actual-knowledge violations within the required window
  • Retain query and consent records for three years

How we run it

You send us the driver. We handle the consent request, run the query, and return a documented result you can hand to an auditor. If the query comes back with information, we walk you through what the driver can and cannot do next.

  • Consent requests sent and tracked automatically
  • Query results delivered with the supporting record
  • Annual query calendar managed so nothing lapses
  • Return-to-duty and follow-up testing scheduled and documented

Clearinghouse plus the rest of your DOT program

Clearinghouse compliance is only one piece of 49 CFR Part 40 and Part 382. Most carriers we work with pair it with our random testing consortium so the queries, the random pool, the collections, and the MRO review all sit under one account.

  • DOT random pool management for FMCSA and other DOT modes
  • Pre-employment, post-accident, and reasonable-suspicion testing
  • MRO review on every non-negative result
  • Collections at close to 20,000 sites nationwide

Built for small fleets and owner-operators

You do not need a compliance department to be compliant. We set up carriers from a single owner-operator to fleets of hundreds, train whoever handles safety, and stay reachable when a question comes up mid-hire.

Questions

Frequently asked

What is the FMCSA Drug and Alcohol Clearinghouse?
It is the federal database that records drug and alcohol program violations for CDL and CLP drivers. Employers must query it before hiring a driver and at least once a year for every current driver, and must report violations to it.
Do I need a C/TPA to use the Clearinghouse?
Owner-operators are required to designate a C/TPA. Other employers are not required to, but most use one so queries, reporting, and recordkeeping are handled correctly and on time. 365 EasyScreen is a registered C/TPA.
What is the difference between a limited and a full query?
A limited query tells you whether information exists on a driver and requires the driver's general consent. A full query returns the actual records and requires the driver's electronic consent in the Clearinghouse. Pre-employment queries must be full queries.
How often do I have to run annual queries?
At least once every 12 months for each CDL driver you employ. Missing an annual query is one of the most common findings in a DOT audit.
What happens if a driver has a violation?
The driver is prohibited from performing safety-sensitive functions until they complete the return-to-duty process with a Substance Abuse Professional and a negative return-to-duty test. We help you document each step.

Get your Clearinghouse queries off your desk

Tell us how many CDL drivers you run. We will set up the C/TPA designation, clear your backlog of annual queries, and keep the calendar from here.

inquiries@365easyscreen.com